Privacy Statement

HashData (Pty) Ltd. (“we”, “us”) is committed to protecting your privacy and handling personal information responsibly and in accordance with the Protection of Personal Information Act, 2013 (POPIA). This statement explains how personal information is collected, used, and safeguarded when you use the GovERP platform (the “Platform”).

1. Information We Collect

• Account and identity information needed to provision access.
• Employment and organisational data relevant to the modules in use.
• Usage and audit logs generated as you interact with the Platform.

2. How We Use Information

• To provide, operate, and secure the Platform and its modules.
• To maintain audit trails required for government compliance.
• To support, troubleshoot, and improve the service.

3. Data Protection

Personal information is encrypted in transit and at rest, hosted on secure infrastructure within South Africa, and access is restricted on a role and permission basis. We apply appropriate technical and organisational measures to protect against unauthorised access, loss, or misuse.

4. Data Retention

Personal information is retained only for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable government regulations and retention policies.

5. Your Rights

Subject to POPIA, you may request access to, correction of, or deletion of your personal information. To exercise these rights, please contact us using the details below.

6. Cookies

We use cookies to operate the Platform, remember your preferences, and understand usage. You can manage cookie preferences through your browser settings; disabling certain cookies may affect functionality.

7. Contact

For privacy queries or to exercise your rights, contact us at info@goverp.co.za.